MEETING TIPS

1. Take meetings seriously and do real work

2. Don’t let people digress from the topic

3. Outline tasks and assign deadline so members know how to follow-up

4. Consider using technology to allow individuals to anonymously express opinions

5. Make sure you have the information you need for decision making before the meeting starts

6. Keep good records on what works and doesn’t work and include these in minutes

PREPARATION FOR A MEETING

1. Define the purpose of the meeting and the outcomes

2. Determine who should be there

3. Reserve a room, appropriate equipment

4. Decide on appropriate set up

5. Develop an agenda

6. Distribute the agenda prior to the meeting

7. Inform participants of any necessary preparation

What if…?

At a meeting you notice a person sneezes into his hands. Five minutes later your boss brings the person over to introduce him to you. He extends his hand to shake hands.

What would you do?

1. Consideration
   

Who is affected and how are they affected?

The Person - Confused, embarrassed

You - Unsure, nervous

Your Boss - Surprised, angry

Your Company - Negatively affected

2. Solutions
   

• Don't shake hands


• Shank hands


• Execuse yourself
  


• "I’m so embarrassed. I just sneezed on my hand. As soon as I get back from the restroom…"


• "Please excuse me for not shaking hands. I’ve got a bad cold and don’t want to spread it."

3. Respect
   

Don't shake hand

- Ok for you. You temporarily avoid problem. Rude to others

Shake hand

- Hard on you. Works for the others

Escape

- May work for you and the others immediately. Problem remains

4. Honesty
   

Don't shake hand

- Cause more trouble than it solves

Shake hand

- Hard on you. Easy on the others. Ultimately, it work best for you

Escape

- Doesn't really resolve the situation

5. Refine as necessary
   

You decide that after shaking hands, you will immediately excuse yourself to go to the restroom and wash your hands.

What Do You Do?

At an important client meeting a cell phone begins ringing. After the second ring everyone realizes it is your phone. You would:

1. Try to pretend it wasn’t your phone ?
   
2. Answer it and try to talk softly ?
   
3. Get up, leave the room, and answer it ?
   
4. Shut the phone off without answering the call ?
   

The 5 Rules of Mind

The 5 Rules of Mind are ...

1. Every thought causes physical reaction
2. What you focus tend to become real
3. Your imagination is powerful
4. Every thought remains, until it is replaced
5. The longer the thought is kept, the stronger the opposition to change